How do I mark an invoice as paid?

Last updated: February 27, 2025

Marking an Invoice as PAID in Tabs

Summary

Understanding how to mark an invoice as PAID ensures accurate financial records and maintains up-to-date reporting. Tabs provides two methods for recording payments: directly within Tabs or through the general ledger (GL) auto-sync.

Methods for Marking an Invoice as PAID

  1. Cash Application in Tabs

  2. Cash Application in General Ledger

Prerequisites / Requirements

  • Roles/Permissions: Only editors and admins can mark an invoice as PAID.

  • Dependencies: Only invoices with a status of SENT or OVERDUE can be marked as PAID.

Cash Application in Tabs

Step-by-Step Instructions

  1. Navigate to the Invoices page.

  2. Click Record Payment Manually in the top-right corner.

  3. Select a Payment Method.

  4. Enter the Payment Date and optional Payment ID.

  5. Choose whether to push the payment to the general ledger (GL).

  6. Click Save to confirm.

Cash Application in General Ledger

  • If an invoice is marked as PAID in the general ledger, Tabs will automatically update the status to PAID the following morning during the system’s auto-sync process.