Using the Transactions Page

Summary

Match transactions to invoices and manage your transactions to ensure cash application is up to date.

The transactions page helps you manage your transactions and match them to invoices.

You can:

• Upload new bank transactions

• Connect directly to supported banks

• Match transactions to sent invoices to create payments

• Exclude transactions that are irrelevant to cash application

This page will focus on matching bank transactions to invoices.

Components of a bank transaction

• Transaction date: The date that the transaction was completed in the bank account

• Amount: The total value or amount of the transaction

• Main description: The raw data source associated with the transaction

• Second description: Additional data or context for the transaction

• AI enriched content: Tabs detects customer or invoice numbers

• Source: The bank account associated with the transaction

Components of an invoice

• Invoice number: The number of the invoice sent to the customer

• Invoice status: The status of invoice — sent, pending, or overdue

• Customer: The customer that you are billing

• Invoice date: The date of issue of the invoice

• Due date: The date complete payment is due

• Invoice amount: The total billed value of the invoice

• Invoice balance: The remaining amount to be collected

• Payments: A list of previous payments recorded against this invoice

To match a transaction

1. Navigate to the Transactions page

2. Select the transaction you wish to match by clicking on a row.
   

   

   1. By default, transactions are sorted by most recent. You can narrow down which transactions you may want to match by filtering for a date range.

3. Tabs will recommend likely invoices. If there are no recommended invoices, you can view all open invoices for matching. Open invoices will include all sent and overdue invoices.
   

   

4. Select the invoice that most accurately matches the transaction based off the invoice data by clicking on its row.

5. In this next step review and confirm payment creation.

   

6. If there is a remaining balance, you can reconcile the remaining balance as bad debt or bank fees. If you account for remaining amounts in different ways, please contact support.

   1. If you haven’t set up GL accounts for reconciliation, you can do so at Integrations > your ERP

   2. If you don’t wish to reconcile the remaining balance at this moment or if you expect additional payments, toggle ‘reconcile payment’ to off

7. Click ‘Confirm’ to complete the match.